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Stanford Data Science Code of Conduct

We want to create a safe, professional space for people to learn from each other, and maintaining a high standard of professional behavior at events and online is critical to that goal.

This Code of Conduct outlines our expectations for all participants, including organizers, of any Stanford Data Science (SDS) event, both online and in-person. This code also applies to online communities, like our mailing lists and Slack workspace. This code also details steps for reporting unacceptable behavior. Organizers will enforce this code throughout events and SDS staff will enforce this code in online communities related to our program activities. We expect cooperation from all participants to help ensure a productive and safe environment for everybody.

SDS is committed to providing a harassment-free environment for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, or work experience. We do not tolerate harassment in any form. Sexual language and imagery are not appropriate for any professional event or community forum. Event participants or community members violating these rules may be sanctioned or expelled from any event or community forum, without any pecuniary reimbursement, and at the discretion of SDS.

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity, and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or work experience.

  • Sexual images in public spaces

  • Deliberate intimidation, stalking or following

  • Harassing photography or recording

  • Sustained disruption of talks or other events

  • Uninvited physical contact

  • Unwelcome sexual attention

  • Advocating for, or encouraging, any of the above behavior

Anything that makes someone feel uncomfortable could be deemed harassment. For more information about what constitutes harassment and examples, please refer to OpenCon’s Code of Conduct in Brief and the Gathering for Open Source Hardware’s examples of behavior.

Enforcement

SDS participants (including organizers) and/or community members asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, SDS retains the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the event or online community without pecuniary reimbursement.

Event organizers may take action to redress anything designed to disrupt, or with the clear impact of disrupting, the event or making the environment hostile for any participants.

We expect participants to follow these rules at all SDS events or community-related activities (including happy hour, dinners, and peripheral events).

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other Code of Conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report either personally, via email (datascience@stanford.edu Subject: “Code of Conduct”), or anonymously. All reports will be handled with discretion.

Anonymous report

You can make an anonymous report at ANY TIME here →  https://forms.gle/HFBzKtYbscB98LrNA

We can't follow up on an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

Personal report

You can make a personal report directly in person or by email to datascience@stanford.edu Subject: “Code of Conduct”

The SDS Executive Director and the SDS administrative associate will both receive emails sent to this address.

When taking a personal report, organizers will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it respectfully, and you can bring someone to support you. You won't be asked to confront anyone, you will not be left alone, and all reports will be handled with discretion.

In your report, please do your best to include:

  • Your contact information

  • Identifying information (e.g. names, nicknames, pseudonyms) of the participant who has violated the Code of Conduct

  • The behavior that was in violation

  • The approximate time of the behavior (if different than the time the report was made)

  • If possible, where the Code of Conduct violation happened

  • The circumstances surrounding the incident

  • Other people involved in the incident

  • If you believe the incident is ongoing, please let us know.

  • If there is a publicly available record (e.g. mailing list record, chat record), please include an image or link

  • Any additional helpful information

After you file a report, a representative will contact you personally to review the incident, follow up with any additional questions and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. We will respect confidentiality requests for the purpose of protecting victims of abuse.

Local services

Our team will be happy to help you contact hotel/venue security, local law enforcement, or local support services to provide escorts or otherwise assist you to feel safe for the duration of any in-person event.

Questions

For questions about codes of conduct in general, we recommend you check this Code of Conduct FAQ.

Acknowledgments

This Code of Conduct is based on the Code for Science & Society Code of Conduct, which in turn is based on the eLife 2018 Sprint Code of Conduct, which in turn is based on the example anti-harassment policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers (CC0) and the OpenCon 2017 Code of Conduct (CC-BY OpenCon organizers, SPARC and Right to Research Coalition).